Denver Public Schools
    Job Description

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    Traditional 240 work days 

    FTE: 1.0

    Salary Range: $21.28 - $25.38 per hour


    Essential Functions and Objectives:


    Supports individual, team or department through practical application of knowledge, use of proven techniques, and adherence to procedures. Primary focus on execution of assigned tasks in a specific area of responsibility, with a non-technical scope and a high degree of customer service.


    Performs administrative and project management duties within the Financial Services Department. Employee will need to become Notary Certified after starting.


    - Performs routine transactions, assists team activities, interacts with stakeholders to solve problems or resolve complaints, gathers information, consults with management on actions to be taken in order to support short-term operations and ensure compliance.

    - Performs data entry and verification, keeps accurate files/records, creates detailed reports, using various existing systems for accurate, timely, and compliant records.

    - Receives, understands, and disseminates information to appropriate stakeholders. Answers questions, solves problems effectively and escalates appropriately. Demonstrates positive, optimistic and service-oriented mindset to ensure positive relations with stakeholders.

    - Contributes to identifying process inefficiencies and proposes solutions, identifies opportunities through external research on trends in resources, programs, and services and internal research with stakeholders, and supports improvement efforts in order to support long-term success.

    - Manages, prioritizes and schedules administrative tasks, responsibilities and special projects.

    - Maintains communication with department leadership of prioritization, status and timing of special projects.

    - Handles matters related to human resources and finance that are confidential in nature and used in negotiations with internal and external stakeholders, including, but not limited to, financial and strategic District bargaining information.

    - Processes mail.

    - Processes time and attendance for General Accounting and Federal Programs.

    - Prepares materials for meetings.

    - Prepares and maintains calendars for Leadership positions and consolidated team activities.

    - Schedules meetings, training and conference rooms.

    - Creates and processes internal and external correspondence and documents.

    - Ensures the regular maintenance or repair of general office equipment by initiating contact with various vendors.

    - Prepares announcements/newsletters, media releases and department organization charts.

    - Updates the General Accounting, Federal Programs and Financial Transparency websites.

    - Performs general office duties by purchasing supplies and equipment for department employees; setting up work stations; and coordinating with DoTS and Phone staff to ensure that each employee has all the technical access needed to perform their jobs.

    - Assists schools and departments by answering phone and email questions and directing inquiries to proper staff or department.

    - Processes invoices.

    - Makes and coordinates travel arrangements.

    - Assists in the hiring process by obtaining lists of qualified applicants, scheduling interviews, new-hire paperwork, resignation and termination paperwork.

    - Files paper and electronic documents.

    - Keeps updated distribution lists/org charts, seating charts, offsite storage records.

    - Develops and maintains departmental templates.

    - Monitors email sent to the General Accounting inbox.

    - Supports development of District’s Comprehensive Annual Financial Report.

    - Supports development of District’s annual Budget Guidance Manual.

    - Schedules the annual Budget development meetings with principals.

    - Other duties as assigned.


    Knowledge, Experience & Other Qualifications:


    - At least three (3) years of work experience in project coordination, business, or other related field.

    - Three (3) years of progressive experience working in a similar office environment. 

    - Experience in planning, organizing and executing activities and projects. 

    - Must thrive in a team environment and be able to work well collaborating with others.

    - Experience working under pressure and in a fast-paced environment working within tight deadlines. 

    - Demonstrates diplomatic and communication skills in English, with an emphasis on communications with students, parents, collaboration with decision making teams, and diverse, multicultural communities. 

    - Advanced proficiency with Microsoft Office products (e.g. Excel, Word, and PowerPoint) and Google Suite.

    - Effective time management and organizational skills.

    - Effective communication skills.

    - Strong attention to detail.

    - Effectively handle multiple demands and competing deadlines.

    - The ability to take responsibility for one’s own performance.

    - Work collaboratively with others on a team.

    - Aptitude for variety and changing expectations and fast-paced environment.


    Education Requirements:


    - High School Diploma or equivalent is required.

    - Preferred postsecondary classes in business, accounting, office procedures or other related field.


    Other information:


    The COO Office has a dynamic team of highly experienced people working to maintain the integrity of Denver Public Schools and the accountability of what we do as a team. We strive to meet all of the needs of our schools, Administrative buildings and constituents. The operations team encompasses Facilities, Enterprise Management, Transportation, Technology, School of Choice, Planning and Assessment, Safety and Security, Program Management, Operations Outreach and Engagement, Finance and Operations Support Services. We are the building blocks of the operations side of Denver Public Schools. We stand on our core values Integrity, Accountability, Equity, Collaboration, Fun and of course Students First. There are a lot of opportunities for anyone looking to work in an innovative, caring, and fast paced, growing entity. Come and check out Team DPS.


    About Denver Public Schools:


    Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation.  DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.  


    DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth.  Learn more at dpsk12.org.  


    Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.