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  • RFP- Ground Maintenance and Mowing services

    Denver Water
    Job Description
    PURPOSE Denver Water is seeking Proposals for grass mowing, both Turf and Natural, and Grounds Maintenance for various facilities throughout the Denver Water service area. Denver Water is seeking proposals from contractors who can provide all services; however, it is understood that this may not be feasible. For this reason, the services are divided into five schedules. Proposers may submit a proposal for each or all schedules. • Schedule 1: Grounds Maintenance – Denver Metro Locations • Schedule 2: Mowing: Turf/Natural – Pump Stations/Vault Stations • Schedule 3: Mowing: Turf/Natural – Treatment Plants • Schedule 4: Mowing: Turf/Natural – Denver Metro Locations • Schedule 5: Highline Canal: Grounds Maintenance and Mowing(Natural)

    1.2 BACKGROUND Denver Water is a municipal corporation and a political subdivision of the State of Colorado, under the control of a Board appointed by the Mayor of Denver. As such, it is governed by the Denver Charter and other laws applicable to governmental entities. The Denver Charter grants the Board all the powers of the City and County of Denver, including those granted by the Constitution and by the law of the State of Colorado and by the Charter. Specifically, the Charter gives the Board complete charge and control of a water works system and plant for supplying the City and County of Denver and its inhabitants with water for all uses and purposes. It is the largest municipal public utility in Colorado, serving water to more than 1.4 million people. In order to fulfill its mission to provide customers with high quality water and excellent service through responsible and creative stewardship of the assets managed, Denver Water owns and operates a myriad of resources. See Exhibit C – Denver Water Service area for a high-level overview Denver Water’s resources. These resources include, but are not limited to, Water Treatment Plants, Pump and Decentralization Stations, and various Recreation Areas. To maintain its assets, Denver Water requires Grounds Maintenance April through November of each year (exact schedules will vary depending on location), this requires turf mowing, natural grass mowing, and grounds maintenance throughout the Denver Water Collection System.

    1.3 GOALS Denver Water’s goal is to obtain a comprehensive contract that combines Weed Mitigation, Grounds Maintenance, and Snow Removal. This may be achieved through a single contractor or multiple contractors.

    1.4 OBJECTIVES The objective is to combine lawn mowing/grounds maintenance, natural grass mowing, into one RFP with multiple schedules. Interested vendors can submit a response (Proposal) for one or any combination of the schedules of work.

    1.5 TIMELINE Denver Water seeks to conclude its competitive selection process in Fall of 2022, with agreement(s) in place March 1, 2023.

    1.6 SCOPE The selected Proposers (“Contractor”) shall: • Provide all equipment, labor and materials necessary to perform Grounds Maintenance and Mowing at all locations specified in Exhibits • Develop an appropriate schedule in accordance with seasonal requirements for Grounds Maintenance and Mowing with the Contract Administrator. The schedule must be approved by the Contract Administrator before services start at the beginning of the season • Maintain communication with the Contract Administrator or Denver Water designee in the preferred method required by the Contract Administrator for all work performed at all locations • Be responsible for educating any and all field personnel who will be performing the Work.
    2.1 SOLICITATION INTRODUCTION The City and County of Denver, acting by and through its Board of Water Commissioners (also “Denver Water” and “the Board”), is issuing this Request for Proposal (“RFP”). The Board is seeking Proposals from qualified Proposers who have specific experience in the area(s) identified in this RFP. To be eligible for consideration, the Proposer must be capable of meeting all requirements specified in this RFP.

    2.2 INTRODUCTION TO DENVER WATER Denver Water is a municipal corporation and a political subdivision of the State of Colorado, under the control of a five-member Board appointed by the Mayor of Denver. As such, it is governed by the Denver Charter and other laws applicable to governmental entities. The Denver Charter grants the Board all the powers of the City and County of Denver including those granted by the Constitution and by the law of the State of Colorado and by the Charter. Specifically, the Charter gives the Board complete charge and control of a water works system and plant for supplying the City and County of Denver and its inhabitants with water for all uses and purposes. It is the largest municipal public utility in Colorado, serving water to more than one million people, about one-quarter of the state’s population.

    2.3 SOLICITATION DOCUMENTS AND ADDENDA Potential Proposers should obtain all relevant documents pertaining to this solicitation and all issued addenda from the Rocky Mountain E-Purchasing System website at www.bidnetdirect.com/colorado.

    3.1 REQUESTS FOR CLARIFICATION AND ADDITIONAL INFORMATION All requests for clarification or additional information must be made in writing to the Procurement Specialist at the e-mail address shown below: Procurement Specialist: Emmett Crain E-Mail: Emmett.Crain@denverwater.org Phone: 303-628-6790 The Denver Water Procurement Specialist listed above is the sole point of contact between Denver Water and all Proposers. Proposers may not contact any other Denver Water personnel regarding this RFP during the RFP process without prior written authorization of this Procurement Specialist. Responses to requests for clarification and additional information and/or changes to the RFP received before the deadline specified in the Schedule of Events will be made by written addendum. All responses to requests for clarification and additional information from any Proposer will be provided to all Proposers. Oral explanations, interpretations or representations given by Denver Water employees cannot be construed as a change to the RFP requirements.
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