200 work days
Salary Range: $14.08-$17.38/per hour
Essential Functions and Objectives:
Working under the direction of the Manager, of the Office of Professional Development, the Professional Development Office Support will provide administrative clerical support in all areas of training and development in the Office of Professional Development for all Facility Management personnel.
- Utilize technology Learning Space (LS), along with MS Suite & Google to facilitate weekly course registration, rosters, manuals, course completion, process all registration, employee training records, files and database to include license and certification information and enrollment of year-round training classes for all Facility Management personnel. Verify and enter course metrics, input grades, review attendance, evaluations, data accuracy and completeness of information according to OPD course requirements.
- Coordinate registration for all off-site training seminars and conferences for Facility Management personnel.
- Perform basic and routine general office support duties, including: data entry; maintaining business records; review and completion of forms and applications; filing, distribution, posting, and mailing of correspondence; Answer telephone, greet visitors, respond to inquiries, and provide information, take messages, or transfer calls to appropriate individuals.
- Operate and troubleshoot office equipment (e.g., fax machines, copiers, and phone systems) and operate and utilize computers and related software (e.g., spreadsheet, MS Suite, Google, database management) and various OPD/Facilities software (e.g., LS, Employee Space, Lawson, TRIRIGA).
- Purchase, order and maintain all training video inventory, technical resources, documents, supplies and materials needed to facilitate training through the Office of Professional Development.
- Receive and process requests for the use of the Facility Management Training Center and update the calendar accordingly. Assist in maintaining the TC environment, including restocking of materials, equipment and supplies.
- Open, read, route, and distribute incoming mail & the OPD email box. Create, type, distribute, prepare and mail correspondence, and check for completeness and accuracy. Create and update OPD communication information per newsletters, website, memos, or bulletins.
- Provide back-up support for all positions in OPD, Facilities teams and perform other duties as assigned.
Knowledge, Experience & Other Qualifications:
- Must have intermediate to advanced skills in MS Suite Software & Google. Knowledge of Adobe PDF software products.
- Advanced skills in creating, formatting, and maintaining spreadsheets and data.
- A minimum of two or more years wage earning documented experience in administrative office support for maintaining files, records and databases. Experience in training and professional development techniques and practices highly desired.
- Highly organized and efficient. Able to manage multiple projects and meet deadlines.
- Team-oriented: able to work cooperatively with others at all levels and display flexibility.
- Demonstrated skills for planning, organizing, and prioritizing.
- Ability to problem-solve and follow instructions effectively and efficiently to complete assigned tasks.
- High level of professionalism, confidentiality and a keen sense of delivering excellence in service and diversity awareness.
- Effective verbal and written communication skills, in English; demonstrate ability to present information to groups, audiences and respond to training related questions. Emotional Intelligence a plus.
- Attentive to detail and have superb time management skills.
- Able to work independently, with strong work ethics and self-motivation.
- Excellent daily attendance is very important to maintain the professional development continuity necessary to meet instructional and performance requirements. In addition to meeting customer expectations.
- Possess the ability to coordinate instructional activities and work with staff and instructors as needed.
- Demonstrated behavior performing in compliance with established human resource and departmental policies regarding Attendance (absences, tardiness, sick leave and vacation use, and other scheduled or unscheduled absences); dress code; customer/member services’ safety, security, disaster and other policies, procedures and practices. Performance is limited to the scope of essential duties and responsibilities.
- Have a high school diploma or GED required.
The COO Office has a dynamic team of highly experienced people working to maintain the integrity of Denver Public Schools and the accountability of what we do as a team. We strive to meet all of the needs of our schools, Administrative buildings and constituents. The operations team encompasses Facilities, Enterprise Management, Transportation, Technology, School of Choice, Planning and Assessment, Safety and Security, Program Management, Operations Outreach and Engagement, Finance and Operations Support Services. We are the building blocks of the operations side of Denver Public Schools. We stand on our core values Integrity, Accountability, Equity, Collaboration, Fun and of course Students First. There are a lot of opportunities for anyone looking to work in an innovative, caring, and fast paced, growing entity. Come and check out Team DPS!
About Denver Public Schools:
Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.
Under the leadership of Superintendent Susana Cordova and guided by the tenets of The Denver Plan, DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more at dpsk12.org.
Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.